Individuals also can share their opinions by sending a letter to the School Board at the Arlington Education Center, 1426 N. Quincy Street, Arlington, Virginia 22207 or faxing it to 703-228-7640.
Generally, School Board members will have more time to consider citizens' positions and review any information presented if the e-mail or letter is received in the School Board office by the close of business one week before the topic is on the School Board meeting agenda.
All written materials submitted by citizens to the School Board (except those that deal with personnel issues or individual students) are considered public and are available for media and public review in the School Board office. Additionally, all written School Board responses to these materials are public and are available for review.
Typically, individual e-mails and letters sent to School Board members at the School Board office are automatically copied to all members of the School Board and the Superintendent. A single response is sent by the Chair of the School Board or by an individual member if appropriate. Letters about an item on the agenda that are received after Friday are distributed at the start of the meeting.
If individuals send form letters where an individual signature appears under prepared text, they should be sure there is a space to print their name and address somewhere on the letter. Without a legible address, the School Board cannot send a reply.
Petitions are automatically copied to all members of the Board and Superintendent. A single response is generally sent to the person who presented the petition.
School Board members are not generally available in the School Board office. Citizens may leave messages on voice mail for the Board or individual Board members by calling 703-228-6015. Messages should include the caller’s full name, as well as daytime and evening phone numbers. Voicemail messages will be forwarded to the School Board or individual members, and the Superintendent, as appropriate.
Individuals should feel free to speak to individual School Board members. School Board members use their judgment about how and when to share one-on-one conversations with their colleagues.
The School Board Chair or the Clerk of the School Board can assist with the scheduling of these meetings. School Board members request that groups consider breakfast, lunch or late afternoon meetings. The School Board conference room, located in the School Board office, can be used for these meetings.
The Superintendent of Schools prepares the proposed agenda items for the consideration of the Chair of the School Board prior to each School Board meeting. The agenda of every regular meeting is approved by the School Board Chair. Generally, a School Board member desiring to add additional items to the proposed agenda must submit the additions to the Chair in advance of the meeting. Items may be added to the agenda if two or more School Board members so request. Board members also may defer any item for which all relevant information has not been prepared or provided in advance.
Agenda materials for upcoming School Board meetings are available for public review in the School Board office by the Monday before the scheduled meetings. Meeting materials are generally posted by the close of business on Fridays before the scheduled meetings.